General expenses = non-travel and entertainment items such as: supplies (books, posters, toner, etc.), internet bills, journal subscription fees, publishing fees, and electronic devices purchases
Steps of Procedure:
- Gather your receipts and/or other proof of payments
- Include all invoices/bills and receipts.
- Credit card payments must include the last four digits of the card used.
- PayPal payments need a copy of your credit card or bank statement showing proof of payment.
- For Amazon.com orders, the receipt must be “Final Details” version (receipt after it has been shipped).
- For electronic communication devices purchase (such as tablets, printers and laptops), please also complete the ECR form.pdf.
- If you lost your receipts, you can
- Submit bank statements showing the expense instead or
- Fill out the Missing Receipt Form
- Fill out the General Reimbursement Request form. The form can also be found in Econ Main Office. You can use the same form for multiple individual expenses.
- Be sure to specify the business purpose(s) of each expense.
- Please indicate which funding you would like to use (either a full chart string or name of the fund account). If you are not sure, contact Finance (econreimburse@berkeley.edu).
- Sign and date.
- Faculty/fund owner must sign (as approver) even if the reimbursement is for someone else but using your funds. So two signatures total in this case.
- Faculty/fund owner must sign (as approver) even if the reimbursement is for someone else but using your funds. So two signatures total in this case.
- Email your request to Finance (econreimburse@berkeley.edu).
- You are done! – Someone from the Finance Team will reach out to you if any additional information is needed regarding the reimbursement.